Introduction
This Cookie Policy explains how Documents AI ("we," "our," or "us") uses cookies and similar tracking technologies when you use our desktop application and related services. This policy should be read alongside our Privacy Policy.
What Are Cookies?
Cookies are small text files that are placed on your device when you visit a website or use an application. They are widely used to make websites and applications work more efficiently and provide information to service providers.
Types of Cookies We Use
Essential Cookies
These cookies are necessary for the Service to function properly. They enable core functionality such as:
- User authentication and session management
- Security features and fraud prevention
- Application preferences and settings
- Load balancing and performance optimization
Duration: Session cookies (deleted when you close the application) and persistent cookies (remain until expiration or deletion)
Analytics Cookies
These cookies help us understand how users interact with our Service by collecting and reporting information anonymously:
- Feature usage statistics
- Error tracking and debugging
- Performance metrics
- User flow and navigation patterns
Purpose: To improve our Service and user experience
Duration: Typically 12-24 months
Functional Cookies
These cookies enable enhanced functionality and personalization:
- Language preferences
- Display preferences
- User interface customizations
- Remembered settings and preferences
Duration: Varies based on the specific function
Third-Party Cookies
Our Service integrates with third-party services that may set their own cookies:
- Firebase: Authentication and analytics (subject to Google's cookie policy)
- OpenAI: API integration (subject to OpenAI's cookie policy)
- Telegram: Support and feedback communications (subject to Telegram's cookie policy)
Cookies Used in Our Desktop Application
Local Storage
Our desktop application uses local storage (similar to cookies) to:
- Store authentication tokens securely
- Save user preferences and settings
- Cache application data for offline functionality
- Maintain session state
Electron Application Cookies
As an Electron-based application, we may use:
- Session Cookies: For maintaining user sessions
- Preference Cookies: For storing user preferences
- Security Cookies: For authentication and security tokens
How We Use Cookies
We use cookies for the following purposes:
- Authentication: To identify you when you log in and maintain your session
- Security: To protect against fraud and unauthorized access
- Preferences: To remember your settings and preferences
- Analytics: To understand how the Service is used and improve it
- Performance: To optimize application performance and load times
- Functionality: To enable features and enhance user experience
Managing Cookies
Desktop Application
In our desktop application, you can manage cookies and local storage through:
- Application Settings: Access preferences and privacy settings
- Account Settings: Manage authentication and data preferences
- Clear Data: Option to clear cached data and local storage
Browser-Based Features
If you access web-based features of our Service, you can manage cookies through your browser settings:
- Chrome: Settings > Privacy and Security > Cookies and other site data
- Firefox: Options > Privacy & Security > Cookies and Site Data
- Safari: Preferences > Privacy > Cookies and website data
- Edge: Settings > Privacy, Search, and Services > Cookies and site permissions
Opting Out
You can opt out of certain cookies:
- Analytics: Disable analytics tracking in application settings
- Third-Party Cookies: Manage through your browser or device settings
- Marketing Cookies: We do not currently use marketing cookies
Note: Disabling certain cookies may affect the functionality of the Service.
Local Storage and Device Storage
Our desktop application stores data locally on your device:
- Application Data: Documents, projects, and user-generated content
- Preferences: Settings, themes, and user preferences
- Cache: Temporary files for improved performance
- Authentication Tokens: Encrypted tokens for secure access
You can manage local storage through:
- Application settings and preferences
- Manual deletion of application data folders
- Uninstalling the application (which removes all local data)
Third-Party Cookies and Tracking
Firebase (Google)
- Purpose: Authentication, analytics, and cloud services
- Cookies Used: Authentication tokens, analytics identifiers
- Privacy Policy: https://policies.google.com/privacy
- Opt-Out: Available through Google Account settings
OpenAI
Telegram
- Purpose: Support and feedback communications
- Cookies Used: Session management (if using web interface)
- Privacy Policy: https://telegram.org/privacy
- Data Usage: Subject to Telegram's privacy policy
Do Not Track Signals
Some browsers include a "Do Not Track" (DNT) feature. Currently, there is no industry standard for how to respond to DNT signals. We do not currently respond to DNT browser signals or mechanisms.
Updates to This Cookie Policy
We may update this Cookie Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by:
- Posting the updated Cookie Policy on our website
- Updating the "Last Updated" date
- Sending an email notification (if applicable)
- Displaying a notice in the application
Your Rights
You have the right to:
- Information: Know what cookies are used and why
- Access: Access information about cookies stored on your device
- Control: Manage and delete cookies through your settings
- Opt-Out: Opt out of non-essential cookies where possible
Children's Privacy
Our Service is not intended for users under 13 years of age. We do not knowingly collect personal information from children under 13 through cookies or other tracking technologies.
International Users
If you are accessing our Service from outside your country of residence, please note that cookie practices may vary by jurisdiction. By using our Service, you consent to the use of cookies as described in this policy.
Contact Us
If you have questions about our use of cookies or this Cookie Policy, please contact us:
Additional Information
For more information about cookies and how to manage them, you can visit:
This Cookie Policy is effective as of January 2025 and applies to all users of Documents AI.